One patient record for the practice
A login for every person
The record belongs to the team
Membership is decided in the portal, applied on the practice network, and every action is recorded under the account that performed it
One shared team record
Every patient, entry, and photograph on the deployment belongs to the team. Every member sees every team patient, and each action is logged under the person who performed it.
Clinician and Assistant
Both account types capture, create patients, write entries, annotate, compare, and search the shared list. Export, sharing, deletion and recovery, patient merge, and original-resolution downloads are reserved for clinicians.
Invited from the portal, claimed on site
No open sign-up page: an account exists on the deployment only because the owner invited it
Invite from the Dermi Portal
The owner opens the license card, chooses Invite Member, enters the email address, and picks the Account Type. A single-use claim code is emailed to the invitee.
Claim on the practice network
The invitee follows Claim invitation on the Atlas sign-in page, enters the address and the code, and sets a username, name, and password. The account lives on the practice network.
Change or remove a member
Change Member promotes an Assistant or changes an email address with a change code the member completes themselves. Remove Member ends access at the next check-in, and everything the person documented stays with the team.
Invite your first colleague from the portal
Every trial starts as a team of one. Invite a second person, claim the invitation on the practice network, and the same patient list is open on both screens.
Permissions and administration
Clinician
A Clinician account documents like every other member and also carries the actions with legal weight: what leaves the practice, what is removed from the record, and what is brought back.
From the invitation to the shared record
How a member is invited in the Dermi Portal, claims the invitation on the practice network, and shows up across Dermi Atlas and Atlas Manager
Invite Member
Membership starts on the license card in the Dermi Portal, with a seat bought inside the invite only when one is needed.
Invite Member
Illustrative demo with synthetic data. Learn more
- The owner enters the email address and picks Clinician or Assistant
- A single-use claim code, valid for 24 hours, is emailed to the invitee
- The seat line on each Account Type shows what the plan still includes
- An invite beyond the included accounts opens the seat purchase in place, with the charge stated before it is confirmed
- Manage Seats on the plan card raises or lowers purchased seats at any time
- Resend Invite and Withdraw Invite stay available until the code is claimed
Claim Invitation
The account is created on the deployment by the person who will use it.
Claim an invitation
Illustrative demo with synthetic data. Learn more
- Claim invitation is reached from the Atlas sign-in page on the practice network
- The invited email address and the claim code are entered together
- The invitee sets their own username, name, and password
- The license agreement is accepted as part of the claim
- Every account starts from an invitation, so the owner decides who is on the team
Change Member
Promotions and email changes are staged by the owner and completed by the member.
Stage the change
Illustrative demo with synthetic data. Learn more
- Change Member on the member row stages a new Account Type or a new email address
- A change code is emailed to the member, whose credentials stay their own
- The member completes the change from their own account page in Atlas
- A promotion to Clinician reserves a clinician seat before it is staged
- Remove Member ends access at the next check-in, and Reinstate Member brings the same account back
Assignment and Views
Assignment organizes the shared list for each person while every record stays open to the whole team.
Assign Members
Illustrative demo with synthetic data. Learn more
- Assign Members records who is responsible for a patient
- The Patient Database opens to My Patients or All Patients, chosen per person
- The Members filter narrows the list to each person's assigned patients
- Every member can open, edit, and capture on any patient, assigned or not
- Both account types can edit assignment
Named Live Sessions
Real-time sync spans the team, and presence is shown by name.
Named live sessions
Illustrative demo with synthetic data. Learn more
- The session pill names the member with an entry open on another device
- Opening the pill lists live sessions grouped by patient, and a row opens that record here
- The same entry can be edited live by more than one member at once
- A colleague's edit lands in the open view as it is made
- The Sessions of Other Team Members preference hides other members' sessions for a quieter screen
Local Administration
Atlas Manager administers the deployment on the practice computer behind an admin passphrase that never leaves it.
Set the admin passphrase
Illustrative demo with synthetic data. Learn more
- The passphrase is set at first launch, with a one-time recovery phrase
- User Accounts mirrors the team as the deployment applies it, with Disable and Enable on every row
- Sync Now checks in with the Dermi Portal immediately so a membership change applies without waiting
- Administration Activity lists every sign-in and administrative action on the deployment, with the operator named on Atlas Manager actions
- Deployment Purge removes clinical data behind the passphrase and a typed confirmation; accounts, the license, and settings stay
- The Administration area has no billing, invite, or seat controls
Common questions about team accounts
Who sees what, how a colleague joins and leaves, how seats are billed, and where administration lives
Every member sees every team patient. Records belong to the practice's team, and any member can open any of them. Assignment and the My Patients view organize the list for each person.
An Assistant documents and captures: patients, entries, notes, photographs, annotations, comparisons, search, and assignment. Export and sharing, deletion and recovery, the Deleted Records view, patient merge, and original-resolution downloads are reserved for Clinician accounts.
The owner chooses Invite Member on the license card in the Dermi Portal, enters the email address, and picks the Account Type. The invitee receives a single-use claim code, follows Claim invitation on the Atlas sign-in page on the practice network, and sets their username, name, and password. Every account on the deployment starts this way.
Remove Member in the portal ends the person's access at the deployment's next check-in. Their account record and everything they documented stay with the team. Reinstate Member brings the same account back, and Atlas Manager can also disable an account immediately on the practice computer.
The base plan is $79 USD per month per deployment and includes one Clinician and one Assistant account. Each additional clinician seat is $59 USD per month and each assistant seat is $12 USD per month, bought inside the invite at the moment one is needed. One clinician with three assistants pays $103 USD; two clinicians and two assistants pay $150 USD.
No. The Dermi Portal holds billing, the license, and the member list, and the only thing it tells the deployment is who is on the team. It cannot read clinical data on the practice network, change the deployment's settings, or create or elevate an account on it.
No. Both account types are clinical roles. The practice owner manages the team, seats, and billing in the Dermi Portal, and Atlas Manager administers the deployment locally on the practice computer behind an admin passphrase.
Need more details?
Our support team can answer specific questions about account types, invitations, and seats for your practice.
Bring the whole practice into one record
Team accounts are part of Dermi Atlas Professional from $79 USD per month, one Clinician and one Assistant account included, first 30 days free. Setup is done for you at no charge.
Resources and further reading
Documentation for the owner in the portal, the member on the practice network, and whoever holds the admin passphrase
Related capabilities
Try Dermi Atlas today
Start with Dermi Atlas Cloud for free, or run Dermi Atlas Professional in your practice from $79 USD per month with a Clinician and an Assistant account included, first 30 days free.
Dermi Atlas Cloud Demo
- No time limit
Explore Dermi Atlas features instantly in your browser with our hosted demo environment. Free forever, no commitment required.
- Launch instantly in your browser
- Upload and test with your own sample data
- Access core features and workflows
- No credit card or signup required
- Not for real patient data
- Data may be cleared periodically
Dermi Atlas Professional
- Base plan per deployment
- First 30 days free
- Cancel anytime
- Additional clinician seat$59 USD / month
- Additional assistant seat$12 USD / month
Runs on the computers your practice already has, with complete feature access, real patient data support, and dedicated technical support. Photos stay in your practice.
- No new hardware: runs on your existing server or workstation
- Use with real patient data securely
- One shared patient record for the team, with a login for every person
- Setup done for you at no charge, with technical support included
Need help choosing?
Learn more about Atlas Professional features, explore Atlas Manager for deployment and infrastructure management, or speak with our team about your practice needs
Purpose-built for med spas, aesthetic clinics, plastic surgery, and dermatology practices · HIPAA, PIPEDA & Australian Privacy Act compliance-ready architecture · Complete data sovereignty
Synthetic Data Notice
All demonstrations, screenshots, and media on this page use synthetic data only. No real patient information is shown.
The following are synthetic and do not correspond to real patients:
- All human faces and individuals are synthetic and do not represent real people
- All clinical and medical images, including photographs and scans, are synthetic or simulated
- All patient names, dates, identifiers, and other details are fictional
- All clinical notes and documentation are sample content for demonstration only
Media is provided solely to illustrate platform functionality and workflows.